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The following policy has been created to assist chapters in the areas of Greek policy awareness; event management; responsible decision-making and behavior; reduction legal liability, and to provide a healthy and safe environment for members and guests. Throughout this policy, the term "off-campus" refers to any location not in or on the property of University of South Alabama. CHAPTER OFFICERS ARE RESPONSIBLE FOR THE EDUCATION OF INDIVIDUAL MEMBERS, INCLUDING NEW MEMBERS AND ALUMNI/AE ABOUT THESE POLICIES. The chapter President, Officer in charge of Risk Management and Social Chair are responsible for educating all Active, New/Associate, and Alumni/ae members about responsible event management and these policies. Unawareness and non-compliance on policy matters is not tolerated and chapters will be held responsible for the actions of members and guests. It is recommended that these policies be reviewed yearly in the spring semester at a council meeting with the delegates. Delegates are responsible for conducting a review with their chapter and submitting an attendance sheet to the Office of Greek Life.

Greek Chapters and Members will:

1. Adhere to the principles and ideals contained in your organization’s Ritual.
2. Comply with all your national policies (hazing, risk management, meeting attendance at national conventions, and leadership schools, new member education, etc.)
3. Attend all training sessions, retreats, meetings and workshops such as Greek Council, IFC, CPC, NPHC.
4. Achieve a chapter GPA, that is equal to or exceeds the University of South Alabama’s all-women or all-men’s average.
5. Submit a copy of the new member program including the initiation date each semester by the 3rd week of classes.
6. Maintain your chapter roster with the Office of Greek Life via email, within 48 hours of membership changes. This will ensure that you have an accurate roster for scholarship compliance, payment of dues to your respective councils, and verification of membership figures with the national headquarters.
7. Comply with the Office of Greek Life policy.
8. Comply with the University of South Alabama Student Code of Conduct, and the University & Policies and Procedures as listed in the Lowdown.
9. Attend the Greek Convocation held during the fall semester.
10. Refrain from participation in little brother/sister program(s) or auxiliary group(s) and/or organization(s).
11. Send a representative(s) to the council meetings scheduled for that year.

1. Maintain the highest standards of conduct.
2. Actively promote and encourage the highest level of education within the profession and institution.
3. Maintain loyalty to the University of South Alabama and pursue its objectives in ways that are consistent with the public interest.
4. Serve as an advocate for the Greek community to move towards positive change to benefit the goals and aspirations of the students.
5. Strive for excellence in all aspects of management and leadership of the University of South Alabama and the Office of Student Activities.
6. Serve all students impartially.
7. Serve as a liaison between the students and the institution's administration.
8. Show continuous support for the Greek community and policies of the university.
9. Maintain a relationship with both the national headquarters of the Greek organizations, as well as the local chapter advisors.
10. Use every opportunity to improve public understanding of the role of the Office of Greek Life

The Office of Fraternity and Sorority Life expects ALL recognized social Greek organizations to submit requested paperwork and/or forms, including electronic forms, registrations and other submissions made via a ³Ô¹Ï±¬ÁÏ hosted website or exchanged via email with standardized email attachments by the designated due date. Chapters failing to adhere to this directive are subject to monetary fines and/or loss of privileges. This includes, but is not limited to, the following:

• Anticipated House Resident List
• Registration of Social Events
• Registration of a Swap by both fraternities and sororities
• FERPA Grade Release Form
• Updated Greek Roster
• New Officer List
• New Member Rosters
• Hazing Policy Acknowledgement(s)

1. Interfraternity Council
2. National Pan-Hellenic Council
3. College Panhellenic Council
4. Council Calendars The Office of Greek Life calendar on the website reflects upcoming Events including council recruitment dates, meetings and Greek Life deadlines. Calendar procedures:
   1. Selection Process - The selection Process will be conducted as follows:
      1. Pre-set events will be noted on the calendar first. These events can include National organizational events, Founder’s Days, or philanthropic annual events which are predetermined or booked well in advance and cannot be moved. Proof of documentation, receipts, invoices, etc. must be turned into the Office of Greek Life by the previous semester with proof of documentation.
      2. Events will be scheduled in the order as they are submitted; however, preference will be given to philanthropy first and formals second.
      3. Philanthropy:
         • Organizations should follow all council, Greek Life and international/national guidelines which state the number of Philanthropy events allowable per semester.
         • Organization may have (1) main competition event and (2) point-based event(s) during the semester.
         • Point-Based events must be held on campus.
         • Organizations are not allowed to book events on the same day as another Organization’s Philanthropy event.
      4. Rules for Exchanging Calendar Dates: If an organization submits a date/time which conflicts with a philanthropy event that is already approved, both organization’s must agree to share the date. If the organizations agree then both must send an email no later than one week prior to the events to the Office of Greek Life stating that they have mutually agreed.

Event Registration Process

• All organizations must register all events (including Parent/Alumni) with the Office of Greek Life.
• All registration must be completed in full or request for events will be denied.
• The proper event form must be submitted to the Office of Greek
• Life three (3) weeks prior to the event by 12:00 PM (noon). Events occurring on the weekend need to be submitted by the Friday three weeks before the event by 12:00 PM (noon). Forms can be found under the respective council on OrgSync.
• Organizations may have the same events on the same calendar day excluding Philanthropy events.
• Themes for events must be non-discriminatory in nature
• Formals and Date Parties- IFC/CPC Organizations may host one formal and one date party event per semester.
• Swaps/Socials - All organizations participating in a Swap/Social must submit an event form.

Events must coincide with the academic calendar for each semester.  (No events may occur during academic breaks).

A social function is any gathering of members, persons affiliated with an organization, and guests which an observer would associate with the organization for any purpose other than regular business meetings, which includes any unlawful activity. The organization is expected to follow all Council, University, State, and Local Laws pertaining to the event.

a. Registration

• • A completed SOCIAL EVENT REGISTRATION FORM and a POLICE REQUEST FORM with appropriate signatures must be submitted to the Office of Greek Life on OrgSync at least 3 weeks prior to the event by 12:00 PM (noon).
  • If the event is on the weekend then it needs to be submitted by the Friday that falls 3 weeks prior to the week of the event by 12:00 PM (noon). A pre-determined guest list must be submitted by 12:00 PM (noon) to the Office of Greek Life three (3) business days prior to the event.

b. Guest List

• • Highlight all sober monitors (following your national policy)
  • List each chapter member with ALL their guests who will be attending beside their name 6
  • ITALICIZE all members and their guests that are over the age of 21
  • A template form for the guest list may be obtained from the “Resources “ section of the Greek Life web page.
  • The chapter representative signing the form must be present at the event and must be one of the sober hosts listed. This person must also sign the security check in list.
  • There may only be 3 guests per chapter member.
  • Only invited guests from the submitted and approved Guest List should be permitted to enter the event
  • Changes in the Guest List should be noted properly and should be substituted on a person-for-person basis.
  • The maximum number of guests for an event must not exceed the maximum occupation as determined by the fire department which is posted in your chapter room. Maximum occupancy is determined by standing room only which does not include furniture. You must abide by the number posted or the event can be shut down and you could be placed on Temporary Social Suspension.
  • When the att