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Jaguar Marching Band Alumni Society Bylaws

 

BYLAWS OF

THE JAGUAR MARCHING BAND ALUMNI SOCIETY

 

 

ARTICLE I

MEMBERSHIP RIGHTS AND PRIVILEGES

Section 1: All members as defined in the Constitution of the Jaguar Marching Band Alumni Society (JMBAS) shall have the following membership rights and privileges: 

  1. May hold office on the Board with membership in the ³Ô¹Ï±¬ÁÏ National Alumni Association;

  2. Are eligible to take part in all JMBAS activities;

  3. May bring business before the Board; and

  4. May attend any Board meeting.

     

ARTICLE II

NOMINATION AND ELECTION OF OFFICERS

The nomination and election of Officers to the Board shall be governed by the procedures below:

Section 1:  The Executive Committee as established in Article VI shall nominate candidates for all Officer positions due for election from the JMBAS membership at least thirty days in advance of the semi-annual meeting held during the weekend of Homecoming.

Section 2:  Any member of the JMBAS may challenge any Executive Committee nomination by nominating themselves for an Officer position in writing delivered to the JMBAS at least thirty days before the General Meeting. 

Section 3:  The Executive Committee shall present to the JMBAS membership the nominees for each office at least thirty days prior to the General Meeting. 

Section 4:  The election will be held at the General Meeting.  The vote will be by voice or hand of those members in attendance unless secret ballot is requested by any member of the JMBAS.  Any votes received by mail, email, or through the JMBAS website in advance of the General Meeting will also be tallied at this time. 

Section 5:  No proxy votes will be permitted.

Section 6:  A plurality vote received by any nominee will constitute a victory.  In the event of a tie in the election for any Office, the Executive Committee shall recast their votes.  The nominee receiving the most votes from the Executive Committee shall be deemed elected to such Office.

Section 7:  All elections shall be deemed ratified unless they are challenged at the General Meeting.

Section 8:  All Officers elected shall assume office on the first day of the next Fiscal Year.

 

ARTICLE III

TERMS OF OFFICE

Section 1:  All Officers’ terms as described below will follow the JMBAS Fiscal Year.

Section 2:  No person may hold more than one office at any one time. The Members-at-Large, Secretary, Treasurer, and Technology Officer shall be eligible for election (or appointment, as the case may be) to the same office for two consecutive terms.  No Officer may hold the same office for three or more consecutive terms.

Section 3:  The terms of office for each Officer are set forth below:

  1. The President of the Board shall serve a two-year term immediately following their two-year term as President-Elect.

  2. The President-Elect shall be elected for a two-year term and shall be elected following the procedures described in Article II.  Immediately following this two-year term, the President-Elect shall become President of the Board without further nomination or election.  At the time of ratification of these Bylaws, the next election for the position of President-Elect shall occur in 2017, and every two years following.

  3. The Secretary of the Board shall serve a three-year term and shall be elected following the procedures described in Article II.  At the time of ratification of these Bylaws, the next election for the position of Secretary shall occur in 2017 and every three years following.

  4. The Treasurer of the Board shall serve a three-year term and shall be elected following the procedures described in Article II.  At the time of ratification of these Bylaws, the next election for the position of Treasurer shall occur in 2017 and every three years following.

  5. Members-at-Large shall be elected for three-year terms and shall be elected following the procedures described in Article II.  The election schedule for terms for the Members-at-large is as follows:

    Member-at-Large Election Years

    Pre-2009 (Jaguar Pep Band)

    2018, 2020, 2023

    2009-2013

    2018, 2021, 2024

    2014-2018

    2018, 2020, 2023

    2019-2022

    2019, 2021, 2024

    Community Leader

    2018, 2021, 2024

  6. The Technology Officer shall serve a three-year term and shall be appointed by the President of the Board with approval of the President-Elect and the Director of the Jaguar Marching Band (Director).  At the time of ratification of these Bylaws, the next appointment for the Technology Officer position shall occur in 2018 and every three years following.

  7. The President Ex-Officio shall serve a two-year term immediately following their two-year term as President of the Board.

  8. The Director, Associate Director, and Assistant Director of the Jaguar Marching Band, as well as the Director of Bands at the University of South Alabama (if different) shall serve permanently on the Board.

Section 4:  An Officer may be removed from office at any time by a ¾ vote of the Board.  A motion to remove an Officer from office must be motioned and seconded by members of the Board.  Prior to the vote, the Officer whose removal is pending shall have an opportunity to address the Board in writing or in person as the circumstances dictate.  The vote to remove an Officer shall be conducted anonymously in writing and tallied by the President, unless the President is the Officer whose removal is pending, in which case the vote shall be tallied by the President-Elect.  Any position vacated pursuant to this Section 4 shall be filled in the manner provided in Article III, section 5.

Section 5:  An Officer may resign at any time during their term by submitting written notification to the President, President-Elect, and Director.  The President shall appoint a new Officer to fill the vacated position with the approval of the President-Elect and Director.  This person shall remain in office until the term of the original Officer has expired.  At that time, the appointed person may be elected to the position as described in Article II, and may serve as a Board member in accordance with this Article III.

 

ARTICLE IV

ROLES AND RESPONSIBILITIES OF OFFICERS

Section 1:  Each Officer shall have the following responsibilities:

  1. Each Officer may bring business to the Board for discussion
  2. Each voting Officer shall have one vote for all matters voted on by the Board.
  3. Each Officer may chair and/or serve on any committee.

Section 2:  The roles and responsibilities for each Officer of the Board are as described below:

  1. President:  It shall be the responsibility of the President to chair the semi-annual meetings and to preside at all general sessions thereof.  It shall be the responsibility of the President to represent the JMBAS at appropriate occasions or to appoint a representative in his/her place when the organization is invited to send a delegate, or deems it in the best interest of the organization. 

  2. President-Elect:  It shall be the responsibility of the President-Elect to assume the duties of the President in the event of the President’s resignation or removal from office or absence at any applicable JMBAS functions. 

  3. Secretary:  The Secretary shall be responsible for recording meeting minutes at each of the semi-annual Board meetings and distributing the minutes to all members of the Board.  The Secretary shall be responsible for the timely compilation of articles for newsletters to members of the JMBAS.  The Secretary shall be responsible for the keeping and archival of all JMBAS records.

  4. Treasurer:  The Treasurer shall be primarily responsible for appropriately